SWWC Board Policies

The purpose of this policy is to clarify the name of the Service Cooperative.

The purpose of this policy is to ensure that equal educational opportunity is provided for all students placed by the resident district through a tuition agreement into SWWC programs. The resident district is defined as the school district where the parent resides.

The SWWC takes seriously all concerns or complaints by students, employees, parents or other persons. If a specific complaint procedure is provided within any other policy of the SWWC, the specific procedure shall be followed in reference to such a complaint. If a specific complaint procedure is not provided, the purpose of this policy is to provide a procedure that may be used. As a Behavioral Health Services employee or client receiving ABA services, if you have a complaint, it is recommended that you contact the appropriate supervisor in the line of authority.

The SWWC takes seriously all concerns or complaints by students, employees, parents or other persons. If a specific complaint procedure is provided within any other policy of the SWWC, the specific procedure shall be followed in reference to such a complaint. If a specific complaint procedure is not provided, the purpose of this policy is to provide a procedure that may be used.

The purpose of this policy is to establish a clear statement of the purpose for which the SWWC exists.

The purpose of this policy is to define the authority, duties and powers of the SWWC Board in carrying out its mission.

SWWC board officers are charged with the duty of carrying out the responsibilities entrusted to them for the care, management, and control of the SWWC. The purpose of this policy is to delineate those responsibilities.

The purpose of this policy is to provide specific rules of order to conduct meetings of the SWWC Board.

It is the policy of the SWWC Board to consider matters that come before it in a consistent and orderly manner.

The purpose of this policy is to provide procedures for the preparation of the SWWC Board meeting agenda to ensure that the board can accomplish its business as efficiently and expeditiously as possible.

The purpose of this policy is to allow the use of a consent agenda.

The purpose of this policy is to provide governing rules for the conduct of meetings of the SWWC Board.

The purpose of this policy is to establish procedures relating to the maintenance of records of the SWWC Board and the publication of its official proceedings.

The purpose of this policy is to provide guidelines to assure the rights of the public to be present at board meetings, while also protecting an individual’s rights to privacy under law, and to close meetings when the public interest so requires as recognized by law.

The purpose of this policy is to provide procedures to assure open and orderly public discussion as well as to protect the due process and privacy rights of individuals under the law.

The SWWC Board recognizes the importance of obtaining public input on matters properly before the SWWC Board during a public hearing. The purpose of this policy is to establish procedures to efficiently receive public input.

The purpose of this policy is to emphasize the importance of the policy-making role of the Board of Directors and provide the means for it to be an ongoing effort.

The purpose of this policy is to assist the individual SWWC Board members in understanding his or her role as part of a SWWC Board and in recognizing the contribution that each member must make to develop an effective and responsible SWWC Board.

The purpose of this policy is to observe state statutes regarding conflict of interest and to engage in SWWC business activities in a fashion designed to avoid any conflict of interest or the appearance of impropriety.

The purpose of this policy is to provide guidance about the SWWC position, rights, and responsibilities when a civil or criminal action is pending against the SWWC, or a SWWC Board member, SWWC employee or student.

In recognition of the need for continuing in-service training and development for its members, the purpose of this policy is to encourage the members of the SWWC Board to participate in professional development activities designed for them so that they may perform their responsibilities.

The purpose of this policy is to provide for the structure and the operation of committees or subcommittees of the SWWC Board.

The purpose of this policy is to control out-of-state travel by SWWC Board members as required by law.

The purpose of this policy is to clarify the role of the SWWC administration and its relationship with the SWWC Board.

The purpose of this policy is to recognize the importance of the role of the Executive Director and the overall responsibility of that position within SWWC.

The purpose of this policy is to convey to the SWWC membership that the authority to select and employ an Executive Director is vested in the SWWC Board.

The purpose of this policy is to provide for the use of an employment contract with the Executive Director, to outline a position description, and to ensure the use of an approved instrument to evaluate performance.

The purpose of this policy is to clarify the responsibility of SWWC administration for implementing SWWC Board policy.

The purpose of this policy is to establish the requirement that SWWC administrators adhere to the standards of ethics and professional conduct defined in this policy and in Minnesota law.

The purpose of this policy is to provide equal employment opportunity for all SWWC applicants and for all SWWC employees.

The purpose of this policy is to provide equal employment opportunity for all SWWC applicants and for all SWWC employees and outline the grievance procedure.

The purpose of this policy is to provide a fair employment setting for all persons and to comply with state and federal law.

The purpose of this policy is to achieve effective operation of the SWWC’s programs through the cooperation of all employees under a system of policies and rules applied fairly and uniformly.

The purpose of this policy is to promote student and staff safety during authorized travel and to educate employees on safety issues and the responsibilities of operating a vehicle on behalf of the Southwest West Central Service Cooperative (“SWWC”).

The purpose of this policy is to maintain a safe and healthful environment at the SWWC in order to promote the physical, social, and psychological well-being of its employees.

The purpose of this policy is to comply with the Minnesota Veterans Preference Act (VPA) which provides preference points for veterans applying for employment with political subdivisions, including school districts, as well as additional rights for veterans in the discharge process.

The purpose of this policy is to provide guidance to SWWC employees as to the data the SWWC collects and maintains regarding its employees, volunteers, independent contractors and applicants (“personnel”).

The purpose of this policy is to provide SWWC employees a place of employment and conditions of employment free from recognized hazards that are likely to cause death or serious injury or harm. (Minn. Statute, Section 182.653, Subd. 2).

The purpose of this policy is to protect the privacy rights of SWWC employees and students under both state and federal law when requested to testify or provide educational records for a judicial or administrative proceeding.

The purpose of this policy is to identify and reserve the proprietary rights of the SWWC to certain publications, instructional materials, inventions, and creations which employees may develop or create, or assist in developing or creating, while employed by the SWWC

The purpose of this policy is to provide for family and medical leave to SWWC employees in accordance with the Family and Medical Leave Act of 1993 (FMLA) and also with parenting leave under state law.

The purpose of this policy is to identify SWWC business expenses that involve initial payment by an employee, and qualify for reimbursement from the SWWC, and to specify the manner by which the employee seeks reimbursement.

The purpose of this policy is to maintain a learning and working environment free from harassment and violence on the basis of race, color, creed, religion, national origin, sex, age, marital status, familial status, status with regard to public assistance, sexual orientation, or disability (Protected Class).

This policy addresses mandated reporting at The READY Clinic.

The purpose of this policy is to make clear the statutory requirements of SWWC personnel to report suspected child neglect or physical or sexual abuse.

The purpose of this policy is to make clear the statutory requirements of SWWC personnel to report suspected maltreatment of vulnerable adults.
 

The purpose of this policy is to provide authority so that the SWWC Board may require all employees and/or job applicants to submit to drug and alcohol testing in accordance with the provisions of this policy and as provided in federal law and Minnesota Statutes, sections 181.950-181.957.

The purpose of this policy is to assist the SWWC in its goal to prevent chemical use and abuse by providing procedures for education and intervention.

The purpose of this policy is to maintain a safe and healthful environment for employees and students by prohibiting the use of alcohol, toxic substances, medical cannabis, nonintoxicating cannabinoids, edible cannabinoid products, and controlled substances without a physician prescription.

The purpose of this policy is to maintain a learning and working environment that is tobacco free.

The purpose of this policy is to adopt measures to effectively respond to health concerns while respecting the rights of all students, employees, and contractors, including those who are so infected.

The purpose of this policy is to avoid the appearance of impropriety or the appearance of a conflict of interest with respect to gifts given to SWWC employees and SWWC Board members.

Certain policies are applicable to employees as well as to students. To avoid undue duplication, SWWC provides notice of those policies incorporated by reference.

The purpose of this policy is to provide direction to SWWC employees about issues involving employee-student relationships.

The purpose of this policy is to formally articulate the appropriate employee and employer responsibilities for maintaining teacher licensure in the State of Minnesota.

The purpose of this policy is to establish general parameters for determining the workload limits of special education staff who provide services to children with disabilities receiving direct special education services 60 percent or less of the instructional day.

The purpose of this policy is to establish guidelines for the hiring of SWWC employees.

The purpose of this policy is to clarify the status of the ownership of product created by employees during the course and scope of their employment.

The purpose of this policy is to delegate authority to the Executive Director to discharge non-licensed staff and personnel and to define the scope and limits of the delegated authority.

The purpose of this policy is to provide guidelines and identify the general process to be followed for intimate and personal care of students/clients and to ensure that staff who provide these services as part of the instructional program are informed so they can confidently and competently carry out their duties.

This policy describes how SWWC and its health care components comply with the Standards for Privacy of Individually Identifiable Health Information (Privacy Rule) and how they comply with the Security Standards for the Protection of Electronic Protected Health Information (Security Rule).

The purpose of this policy is to assure a safe school environment for students, staff and the public.

The purpose of this policy is to provide for a safe and healthful educational environment by enforcing ISD 991’s policies against contraband.

The purpose of this policy is to encourage regular school attendance. It is intended to be positive and not punitive.

The purpose of this policy is to enhance the education of students by establishing expectations that support educational goals.

The purpose of this policy is to protect the exercise of students’ and employees’ free speech rights, taking into consideration the educational objectives and responsibilities of SWWC.

The purpose of this policy is to ensure that students are aware of and comply with SWWC's expectations for student conduct.

The purpose of this policy is to describe limitations on use of corporal punishment and prone restraint upon a student.

subject to individualized education programs (IEPs) when necessary to provide a free appropriate public education (FAPE).

The purpose of this policy is to address student fundraising efforts.

The purpose of this policy is to protect students’ rights to free speech in production of SWWC-sponsored and activities while at the same time balancing the SWWC’s role in supervising student publications and the operation of public schools.

The purpose of this policy is to provide guidance to professional staff, parents and students regarding student promotion, retention and program design.

The purpose of this policy is to assist the resident district and/or SWWC in its goal of preventing and responding to acts of bullying, intimidation, violence, reprisal, retaliation, and other similar disruptive and detrimental behavior.

Protection and privacy of pupil records - part one.

Protection and privacy of pupil records - part two

The purpose of this policy is to set forth the provisions that must be followed when administering nonemergency prescription medication to students at school.

SWWC recognizes that it is serving students with complex health needs. SWWC also recognizes that SWWC staff may be confronted with requests to withhold emergency care of a student in the event of a life-threatening situation at school or school activities or be presented with Do Not Resuscitate/Do Not Intubate (DNR- DNI) orders. The purpose of this policy is to provide guidance to SWWC staff and parents or guardians in these situations.

There are occasions in which persons other than SWWC officials and employees find it necessary to speak with a student during the school day. Student safety and disruption of the educational program is of concern to the SWWC. The purpose of this policy is to establish the procedures for access to students by authorized individuals during the school day.

SWWC prohibits sexual harassment that occurs within its education programs and activities. Any student, parent, or guardian having questions regarding the application of Title IX and its regulations and/or this policy and grievance process should discuss them with the Title IX Coordinator.

Certain policies are applicable to students as well as to employees. In order to avoid undue duplication, SWWC provides notice of the policies which also apply to students.

The purpose of this policy is to set forth policies and guidelines for access to SWWC technology systems and acceptable and safe use of the Internet, including electronic communications.

The purpose of this policy is to recognize that violence has increased and to identify measures that SWWC will take in an attempt to maintain a learning and working environment that is free from violent and disruptive behavior.

The purpose of this policy is to maintain a safe learning environment for students and staff that is free from hazing.

The purpose of this policy is to provide guidelines for use and parking of motor vehicles by students in SWWC locations, to maintain order and discipline in the schools and to protect the health, safety and welfare of students and SWWC personnel.

Students are protected from discrimination on the basis of sex and marital status pursuant to Title IX of the Education Amendments of 1972 and the Minnesota Human Rights Act. This includes discrimination on the basis of pregnancy. The purpose of this policy is to provide equal educational opportunity for all students and to prohibit discrimination on the grounds of sex, parental, family, or marital status.

The purpose of this policy is to require that all students receive the proper immunizations as mandated by law to ensure the health and safety of all students.

SWWC Board recognizes the need to display an appropriate United States flag and to provide instruction to students in the proper etiquette, display, and respect of the flag. The purpose of this policy is to provide for recitation of the Pledge of Allegiance and instruction in school to help further that end.

The purpose of this policy is to describe the appropriate use of peace officers and crisis teams to remove, if necessary, a student with an individualized education program (IEP) from school grounds.

The purpose of this policy is to prohibit discrimination against individuals with disabilities who require the assistance of a service animal and to ensure compliance with applicable state and federal laws.

The purpose of this policy is to set forth the procedure for an employee or other individual to inspect or obtain data about that individual or that individual’s minor child maintained by the school district and to comply with the Minnesota Government Data Practices Act (MGDPA), Minnesota Statutes Chapter 13.

The purpose of this policy is to set forth the procedure regarding a public request to inspect or obtain public data and to comply with the Minnesota Government Data Practices Act (MGDPA), Minnesota Statutes Chapter 13.

The purpose of this policy is to protect the health and well-being of all district students by having procedures in place to prevent, assess the risk of, intervene in, and respond to a suicide.

The purpose of this policy is to provide for a timely determination of the school calendar and school day for school-based programs.

The purpose of this policy is to provide guidelines for student trips and to identify the general process to be followed for review and approval of trip requests.

The purpose of this policy is to set forth the SWWC’s testing plan and procedure.

The purpose of this policy is to ensure that students with Individualized Education Programs (IEPs), Section 504 accommodation plans, or English Learner (EL) needs have adequate opportunities to participate in statewide assessment systems designed to hold schools accountable for the academic performance of all students.

The purpose of this policy is to establish guidelines for the investment of SWWC funds.

The purpose of this policy is to provide guidelines for the acceptance of gifts by the SWWC board.

The purpose of this policy is to provide safe transportation for students and to educate students on safety issues and the responsibilities of school bus ridership.

The transportation of students to and from school is an important function of the school district, and transportation by the school district is a privilege and not a right for an eligible student. The behavior of students and employees on the bus is a significant factor in the safety and efficiency of school bus transportation. Student and employee misbehavior increases the potential risks of injury. Therefore, the school district believes that video recording student passengers and employees on the school bus will encourage good behavior and, as a result, promote safety. The purpose of this policy is to establish a school bus video recording system.

Maintaining the health, welfare, and safety of students, staff, and visitors while on school district property—and protecting school district property—are important functions of the district. The behavior of individuals on school property affects order, discipline, and safety. The School Board recognizes the value of video and electronic surveillance systems in monitoring activity on school property to help protect students, staff, visitors, and property.

The purpose of this policy is to create new fund balance classifications that allow for more useful fund balance reporting and compliance with the reporting guidelines specified in Governmental Accounting Standards Board (GASB) Statement No. 54.

The purpose of this policy is to provide guidance to SWWC employees on the use of Group Employee Benefits program funds and administrative fees. This policy also defines categories of expenses that may properly be reimbursed from Program Funds under the Joint Powers Agreement for health insurance pools (Group Employee Benefits).

SWWC Service Cooperative, herein referred to as “SWWC,” has adopted the policies and procedures herein to ensure the privacy and integrity of information and data that is classified as Protected Health Information (PHI) to meet the requirements defined under the Health Insurance Portability and Accountability Act (HIPAA).

Students, staff members, parents/guardians, and other SWWC visitors should not be subjected to video or audio recording without consent, except as authorized by this policy. This policy protects privacy rights and prevents instructional and workplace disruption.

The purpose of telemedicine services is to provide effective, quality mental health treatment to children and families receiving services from providers on staff at SWWC and/or The READY Clinic.

The purpose of telemedicine services is:

• to provide effective, quality mental health treatment to children and families receiving services from providers on staff at SWWC and/or The READY Clinic;
• to provide effective, quality training and supervision to providers on staff at SWWC and/or The READY Clinic.

The purpose of this policy is to provide guidance to SWWC employees regarding the use of consultant contracts and consultants. This policy seeks to ensure transparency and accountability in the use of public funds through effective contract management. It also seeks to ensure ethical practices, compliance with HIPAA and the Minnesota Government Data Practices Act (MGDPA), and avoidance of conflicts of interest.

The purpose of this policy is to provide guidelines for the Executive Director to assist in timely disposition of obsolete equipment and material.

The purpose of this model crisis management policy is to act as a guide for SWWC administrators, employees, students, school board members and community members to address a wide range of potential emergency situations in SWWC buildings. 

The purpose of this policy is to inform the school community and the general public of the position of the school board on visitors to school buildings and other school property.